Last Updated

November 29, 2025

2010–2014 Omega Villas Board Meeting Minutes Analysis – City Fine Study Track

Board Appointments, Officer Changes, Reading of the Minutes, or Irregular Observations

📅 2010

2010 Reading of the Minutes Theme: A motion to waive the reading of the minutes for the December 12, 2009 meeting and accept as written as the board reviewed in advance of this meeting was made by Patsy; seconded by Bernie; all were in favor. A motion to waive the reading of the minutes for the January 14, 2010 meeting and accept as written as the board reviewed in advance of this meeting was made by Patsy; seconded by Bernie; all were in favor. Nearly all reading of the Minutes for 2010 were waved except for a few brief line item updates.
Feb 22, 2010 – Annual Meeting: No quorum; annual membership meeting adjourned. Board immediately convened and re-appointed officers (🛑Norma—President; Bernie—VP; 🛑 Blaire—Secretary; 🛑 Patty—Treasurer). This is a classic “no owner vote → board organizes itself” pattern. Appointment of Officers: Blaire nominated Norma to retain the president position; Patsy seconded; all were in favor. Patsy nominated Bernie to retain the vice president position; Norma seconded, all were in favor. Norma nominated Blaire to retain the secretary position; Patsy seconded; all were in favor. Norma nominated Patty to retain the treasurer position; Blaire seconded; all were in favor.
🛑December 20, 2010 – Holiday Bonus – After discussion, Blaire motioned that Gregorio be given a $150 bonus, Norma seconded; all were in favor.

📅 2011

Feb 21, 2011 – Annual Meeting: Again no quorum; notice package explicitly states only four applicants for seven seats → those four are “automatically seated” (🛑Norma, Patsy, 🛑Blaire, 🛑Patty). Remaining 3 seats may be filled by board appointment—another irregular election continuity point.
🛑🛑Aug 15, 2011 – Comcast easement– Comcast has asked for authorization to come onto the property to service equipment and customers. Norma will review and advise Joel. (Is this why Norma, Patty and/or Blaire decided they wanted to remove Direct Tv Services from the entire community which may have required a 2/3rds owner votes?)🛑🛑

📅 2012

Feb 20, 2012 – Organizational/Board: Board reappoints the same officers (🛑Norma—President; 🛑Blaire—Secretary; 🛑Patty—Treasurer; Patsy—VP). Quorum for owners wasn’t achieved at the annual meeting one minute earlier.

📅 2013

🛑Apr 15 & Oct 23, 2013 – Board: Sunrise Management appears on record as the new manager (Greg Reardigan/Antoinette). No owner election reflected; typical carry-forward board operations.

📅 2014

🛑May 19 & Jun 16, 2014 – Board: Sunrise continues; standard business—no election or officer change notes in these months.

City of Plantation & Legal Activity Summary (2010–2014)

2010

🛑 City interactions: Tree-planting final inspection pending; City rules on mulch pickup verification; coordination with Plantation Fire Dept. on clubhouse lock.
- August 15, 2010 Minutes: Tree Proposals – Two bids have been received; the city has tied the tree planting permit to the sidewalk permits which means we have 30 days to close the permit (8/22). Norma is working with the city to extend the permit which could save up to $3000 on permitting fees.
🛑 Attorney involvement: Lloyd Procton advises on rules & 14-day notice. (Also listed for renter letters and website docs routing.)
- January 18, 2010 Minutes: Rules & Regulations – Patsy made a motion to accept the revised Rules and Regulations that were approved by Lloyd Procton, Omega Villas attorney; Blaire seconded; all were in favor.
- May 17, 2010 Minutes: Bylaws Amendment – A. Discussion of amendments on owners buying to rent and B. Discussion to consider and amendment to require simple majority (50% + 1)vote vs. 2/3 majority vote- A general discussion was held to determined where the directors stood and if this was something that should be pursued. Clubhouse arsonist sentencing– Was continued until May 20. Norma will mail letter to judge E.
- October 18, 2010 Minutes: Rules & Regulations – Lloyd Procton, attorney, advised that any modification will need a 14 day notice to the homeowners. Will try to include with annual meeting notice to keep postage costs down.
- September 20, `2010 Minutes – Review of Rules and Regulations – Norma will check with Lloyd to determine the necessary procedure to change the fee structure and putting the rules and regulations in a different order.

2011

Process note: Management notice lays out quorum rules and plan to appoint additional directors if needed; no specific City actions logged this month in the minutes packet.
February 21, 2011 Minutes – Treasurer’s report was presented: month to date expenses were under budget, however water & sewer, electricity and legal fees were over budget. Defaults on maintenance are at $85,070 with 13 units in foreclosure and 8 with liens. Lloyd Procton, Association attorney, is watching closely and taking all available legal actions. Norma will schedule a closed meeting with the board and Lloyd so that details of each delinquency can be reviewed.
April 25, 2011 Minutes: Meeting with Attorney re: Foreclosures and Delinquencies – Norma noted that Lloyd Procton, Association attorney, provided information on status of the legal actions that had been taken and on potential future action on units with delinquent maintenance payments.
May 16, 2011 Minutes: Present were Norma Aker, Bernie Cooper, Patty Sabates, Blaire Lapides, Patsy Cates, representing All Florida Management Service, Joel Gould. Legal Billing – Lloyd will start billing by phase, when appropriate, to reflect where the expenses are actually incurred.

2012

🛑 Collections & enforcement: AFMS to send 90+ day delinquency letters; restrict common-area access. Also weekly inspections committed. (City not named in these items.)

2013

🛑 Attorney: Lloyd Procton handling six homeowners in legal; loan options for major repair project flagged (early 40-year funding chatter). Sunrise documented on agenda/headers.
City/maintenance: Sidewalk and perimeter pressure cleaning scheduled by Thanksgiving (~Nov 15).

2014

Inspections/City: Surprise pool & spa inspection—passed.
🛑 Structural complaints w/ potential City relevance: Foundation cracks noted at two units; Sunrise to inspect/advise.

Law firms/agents explicitly seen (2010–2014):

🛑Lloyd Procton, Esq. (association counsel—rules notice; collections).
Smith Watson Parker (insurance broker) present for 2012 renewals.

2010–2014: Special Assessments + City of Plantation Touchpoints

2010

Minutes (February 2010): Clubhouse Lock – The City of Plantation Fire Department is requiring that the top lock be removed by March 1, 2010 and replaced with an approved device. Norma and Joel will contact the Fire Department to try to negotiate an extension and review of the lock.
Minutes (March 2010): Locksmith – A third proposal was received but discarded by the board as incomplete and not providing information asked for. Expert Locksmith has not replied to the questions from the board. AFMS will contact the City of Plantation to determine if the lock proposed by Lauderdale Locksmiths meet their requirements.
🛑 Sidewalk/curb work — funding note (April 2010): Minutes say unused hurricane special-assessment money on hand and reference using it on projects like sidewalks/curbs; exact accounting source not fully documented in the minutes.
- Source: April 2010 Board Minutes
  - 🛑 The minutes reference “unused hurricane special-assessment money on hand” and discuss applying those funds toward sidewalk and curb repairs.
  - 🛑 Norma Aker made a motion that the unused funds from the hurricane special assessment be used for the curbs and sidewalks, avoiding another special assessment; Bernie seconded; all were in favor.
  - 🛑 This suggests that a portion of the 2007 fence-repair “hurricane” special assessment—originally levied to complete perimeter and front-fence replacement—may have been diverted to unrelated infrastructure work (sidewalks/curbs).
    The accounting documentation for this transfer is not included in the 2010 file set, leaving the true source of funding unresolved.
  - 🛑 Analytical Note:
    This potential diversion represents the first documented instance of assessment funds being repurposed outside the originally stated project scope. It aligns with the later pattern (2018-2025) observations of unverified reallocations and project-scope ambiguity cited in the City fine investigations.
- Minutes (May 2010): Tree planting– Required to start by City of Plantation. Norma will make an appointment.
- Minutes (June 2010): Tree Replacement- Norma met with the City of Plantation and reported that they will be very strict about the quality of the trees planted and the contractor hired to do the job. The City will want to meet with the contractor prior to them performing any work. Norma obtained a list of contractor the City has worked with previously and will provide them with the information required by the City and ask for a proposal.
- Minutes (August 2010): Tree Proposals – Two bids have been received; the city has tied the tree planting permit to the sidewalk permits which means we have 30 days to close the permit (8/22). Norma is working with the city to extend the permit which could save up to $3000 on permitting fees. Architect – Joel and Norma will ask architects to present bids.
- Minutes (October 2010): Mulching – City only give free mulch to homeowners, not contractors; AFMS will clarify city policy.
- Minutes (November 2010): Architect – Meeting with Ken Hirsch scheduled for Dec. 10, 2010. Mulching – City of Plantation requires a photo ID and utility bill for proof of residency to obtain free mulch; possibility to rent a truck to obtain. Tree Planting Project – Awaiting final inspection from the city. Clubhouse Fire Update – Arsonist was sentenced to 4 years in state prison; has already served 2 years; due for release on March 25, 2012; Association has asked to be notified of his release.
- Minutes (December 2010): Architect Update – Norma met with Ken Hirsch and Leon Wechsler. Will schedule Ken for board meeting to clarify bid and answer questions. Tree Update – The City of Plantation is requiring us to replace the hedges and ground cover. Norma will contact the City for clarification after the beginning of January.

2011

🛑Minutes (Jan 11, 2011): Present were Norma Aker, Patty Sabates, Blaire Lapides, Patsy Cates and representing All Florida Management Service, Joel Gould. Information needed from Hirsch Architects and ARC URB include licenses and insurance, and references. Norma will handle communicating with All Florida Management Services. Blaire will research both firms and architects with the Better Business Bureau and the State of Florida, DBRA.
🛑Minutes (Jan 17, 2011): Present were Norma Aker, Patty Sabates, Blaire Lapides, Patsy Cates and representing All Florida Management Service, Joel Gould. Architect Decision – Patty made a motion to accept Hirsch Architects for the building restoration project with assistance from Stan Weinberg and Carol Eskew; Norma seconded; all were in favor.
🛑🛑Minutes (Feb 2011): Present were Norma Aker, Bernie Cooper, Patty Sabates, Blaire Lapides, Patsy Cates, representing All Florida Management Service, Joel Gould. Architect Update – Norma and Patty Sabates met with Steve Weinberg concerning the contract from Ken Hirsch. Steve recommended that other architects be interviewed since the changes they requested in the contract were met with resistance.🛑🛑
🛑🛑 City/Architect code meetings set by Norma (Mar 2011): Present were Norma Aker, Bernie Cooper, Blaire Lapides, Patsy Cates and representing All Florida Management Service, Joel Gould. Patty Sabates was absent. Architect Update – Norma has a meeting scheduled on March 24 and April 4 for architectural firms to look at the property. She will meet with the City of Plantation to get ideas on changes and building codes. It was suggested that the board consider paying an architect on an hourly basis until drawings are received.🛑🛑
🛑🛑Minutes (Apr 2011): Architect – Norma requested the authority to sign a contract for billing on an hourly basis with Manuel Synalovski Associates, LLC. Responsibilities will include meeting with the city to clarify processes and requirements and to provide ideas and potential costs for improvements and repairs to the buildings. Blaire Lapides made a motion to approve the request; Bernie seconded; all were in favor.🛑🛑
Minutes (May 2011): Present were Norma Aker, Bernie Cooper, Patty Sabates, Blaire Lapides and Patsy Cates and representing All Florida Management Service, Joel Gould. President’s Report – The architect opened the walls on several of the units to determine if there was any underlying structural damage. A meeting is set with the architect and the attorney for Friday morning.
🛑🛑Minutes (Jun 2011): Architect/Ongoing Repair – Present were Norma Aker, Patty Sabates, Blaire Lapides, Patsy Cates and representing All Florida Management Service, Joel Gould. Norma, Manny Synalovski, Marie Spiliopoulos, Steve Weinberg, and Carol Eskew have been meeting concerning the repairs and modification to the buildings and impact of the Association’s documents on the project. Patty Sabates motioned that John Peet be retained to consult or testify, if necessary, for waiving the rules or changing the documents. Norma seconded the motion, all were in favor. 🛑🛑
🛑🛑Minutes (Jul 2011): Present were Norma Aker, Patty Sabates, Blaire Lapides, Patsy Cates and representing All Florida Management Service, Joel Gould. Treasurer – Patty reported that several budget lines were over, namely water and sewer and lawn maintenance. Norma will contact the sprinkler company to determine if the timers have been set for the rainy season. Patty will investigate the overage in the lawn maintenance line. Termite budget line was over due to the necessary tentings; legal was over due to the defaults; capital improvements were over due to the architecture’s fees for the investigating the repairs for the buildings. The number of homeowners and the amount of maintenance that is over due is increasing. Major repair update – We are awaiting information from Mr. Peete concerning the possibility of needing 70% approval from homeowners and mortgage holders before moving forward. Rotted wood removal – AFMS has dome come removal but will make an effort to get the project completed.🛑🛑
🛑🛑Minutes (Aug 2011): Present were Norma Aker, Blaire Lapides and Patsy Cates and representing All Florida Management Service, Joel Gould. Patty Sabates was absent. Major repair update- Joel McTague provided information on the following: Replacing T-1Il with stucco would require approval from 75% of the homeowners Installing hurricane impact windows would also require approval from 75% ofthe homeowners For mortgages prior to 2007, the mortgage holder must be notified and given 60 days to respond.🛑🛑
🛑🛑Minutes (Oct 2011): Present were Norma Aker, Patty Sabates, Blaire Lapides and Patsy Cates and representing All Florida Management Service, Joel Gould. Lloyd Procton, attorney, was also present. “Outstanding permits for unit 1741, Phase 1 – As of the previous Friday, Adam Attah, Chief Structural Inspector for the City of Plantation, has not provided a response to the Association regarding the status of the outstanding permits pulled by the unit owner. The electrical meter has been removed so that no electricity can be turned on.” Meeting was held about ten days ago with the architect concerning the major repairs to the buildings. Due to the high balance of past due maintenance payments, the project will not move forward at this time because loans will be difficult to obtain.🛑🛑
🛑Pool inspection coordination with City (Apr 2011): Board notes City inspected the pool same day as service; proceeded to address City‐cited items with Russell’s Pools.

2012

🛑🛑Minutes (Jan 2012): Present were Norma Aker, Patty Sabates, Blaire Lapides, Patsy Cates and representing All Florida Management Service, Joel Gould. Major Repair – At the meeting on January 5, 2012 with the attorneys, architect, accountant and representative of Omega Villas it was suggested that this information be presented to the community in a series of meetings.🛑🛑
🛑🛑Board of Directors held a workshop on (Saturday, March 31, 2012 and Tuesday, April 3, 2012) at the Omega Villas Recreation Center.
(Present at the March 31 meeting )were Norma Aker, Patty Sabates, Blaire Lapides and Patsy Cates. Also present was Joel Gould from All Florida Management Service, Carol Eskew from Goldman, Juda, Eskew, Steve Weingberg and Maria Spiliopoulos from Frank, Weinberg and Black, and Pedro Lasaide and Mike Salus from the architectural firm.
Present at the (April 3rd meeting) were Norma Aker and Blaire Lapides. . Also present was Joel Gould from All Florida Management Service, Carol Eskew from Goldman, Juda, Eskew, Steve Weingberg and Maria Spiliopoulos from Frank, Weinberg and Black, and Manny Synalovski from the architectural firm.
- Information was presented by the architects, attorneys and accountant about the possible options to repair the buildings and bring them up to current building codes. Many building materials, costs and time frames were presented.
- Information about the required inspection for structural and electrical integrity of the buildings at 40 years (2018) and the impact it may have on continuing to maintain insurance was presented. Many financing and payment options for the project were offered.
- The Board of Directors will continue to explore all avenues and keep the community informed of their progress.🛑🛑
(Present at the April 3rd) meeting were Norma Aker and Blaire Lapides. Also present was Joel Gould from All Florida Management Service, Carol Eskew from Goldman, Juda, Eskew, Steve Weingberg and Maria Spiliopoulos from Frank, Weinberg and Black, and Manny Synalovski from the architectural firm.
🛑Special Assessment — Workshop set (Oct 29, 2012): Budget workshop scheduled a Dec 3 Special Assessment meeting; discussion on continuing SA.
🛑🛑June 4, 2012, Board Minutes – Present were Norma Aker, Patty Sabates, Blaire Lapides, and representing All Florida Management Service, Joel Gould. Patsy Cates was absent.
- 🛑🛑Discussion of potential funding sources for upcoming repairs – Norma related information she had received from Lloyd Procton and Carol Eskew, association accountant, concerning the collection of additional monies in a special assessment of revised budget. 🛑🛑
- 🛑🛑A letter/notice will be sent to the homeowners 14 days in advance of a meeting. 🛑🛑
- 🛑🛑Norma made a motion, on advice of the attorney, to collect additional funds through a special assessment or revised budget, Patty seconded; all were in favor. 🛑🛑
- 🛑🛑Patty made a motion that a draft of the letter to the homeowners be prepared for the next meeting with all information clearly explained, including reasons, timelines, necessity of doing project, etc. Blaire seconded the motion; all were in favor.🛑🛑
🛑 Special Assessment — Approved (Jul 16, 2012): Board adopted $32,000 SA (Aug–Dec) to start funding the multi-million-dollar Restoration Project (roofs, T-111, windows/doors, fencing); funds to a separate special reserve.🛑🛑
- 🛑🛑A Special Assessment meeting was held and called to order on Monday, July 16, 2012 at 7:05pm at the Omega Villas Recreation Center. Present were Norma Aker, Patsy Cates, Patty Sabates, and Blaire Lapides were present Also in attendance were Joel Gould, representing All Florida Management Service and Carol Eskew, representing Goldman, Juda & Eskew, PA.. 🛑🛑
  - 🛑🛑Norma Aker made a motion for a resolution of the Board of Directors to adopt a $32,000.00 special assessment starting August 15th thru December 15, 2012, toward our Restoration Project. 🛑🛑
  - 🛑🛑Patsy Cates seconded the motion. 🛑🛑
  - 🛑🛑The meeting was open to the floor for questions and discussion. 🛑🛑
  - 🛑🛑The discussion clarified that the restoration project includes the replacement of the roof system, T-111 siding, windows, doors and exterior fencing. The restoration project is a multi-million dollar project. 🛑🛑
  - 🛑🛑This special assessment will start the collection toward this project. 🛑🛑
  - 🛑🛑All funds collected will be deposited in a separate special reserve account for the restoration project. A vote by the Board of Directors was unanimous. Carol Eskew reported that special assessment payment coupons would be mailed by August 1st, 2012 with payments due on the 15th of each month.🛑🛑
- 🛑🛑Board of Directors budget workshop was held and called to order on Monday, October 29, 2012, 7:00PM at the offices of Goldman, Juda & Eskew, 8211 W. Broward Blvd., PH1, Plantation, FL 33324. 🛑🛑
  - 🛑🛑Present were Norma Aker, Patty Sabates, and Patsy Cates. Also present was Carol Eskew of Goldman, Juda & Eskew. Absent were Blaire Lapides, Board of Director, and Joel Gould from All Florida Management Service. 🛑🛑
  - 🛑🛑Carol Eskew presented the budget information and expectations for next year. 🛑🛑
  - 🛑🛑Each line item was discussed and some suggestions were made to create new budget lines. 🛑🛑
  - 🛑🛑A draft of the 2013 budget will be prepared by Goldman, Juda & Eskew and forwarded to the board prior to the next meeting. 🛑🛑
  - 🛑🛑The Budget Meeting was set for Monday, December 3, 2012, at 7:00 PM A discussion occured regarding the continuance of the special assessment. 🛑🛑
  - 🛑🛑A date was set for Monday, December 3, 2012, for a Special Assessment Meeting immediately following the Budget Meeting.🛑🛑
🛑🛑Special Assessment — Approved for 2013 (Dec 3, 2012): Board approved collecting $76,900 in 12 payments for 2013 toward restoration.🛑🛑
- 🛑🛑Board of Directors meeting was held and called to order on Monday, December 3, 2012 at 7:03pm at the Omega Villas Recreation Center. Present were Norma Aker, Patsy Cates, Patty Sabates, and Blaire Lapides. Also present were Joel Gould, representing All Florida Management Service, and Carol Eskew, representing Goldman, Juda, and Eskew. None were absent. 🛑🛑
- 🛑🛑Carol Eskew will email Norma the list of units that did not vote. Several homeowners volunteered to contact their neighbors to obtain the proxy.🛑🛑
  - 🛑🛑Norma Aker made a motion to adopt the proposed fiscal year 2013 budget, Patsy Cates seconded the motion. 🛑🛑
  - 🛑🛑The Board of Directors discussed the budget and answered the homeowners questions. 🛑🛑
  - 🛑🛑Norma called for a vote on the motion; all were in favor. 🛑🛑
  - 🛑🛑As some of the phases did not have enough proxies returned to constitute a majority, 🛑🛑
City interaction (pool water credit) (Mid-2012): Management to contact City of Plantation for sewer charge credit after documented pool leak/refill; City meter follow-up noted.
🛑 Norma + Attorney + Accountant (2012): Norma relayed options from attorney Lloyd Procton and accountant Carol Eskew when moving the SA forward (context for the Dec SA).

2013

🛑🛑Minutes (Feb 18, 2013) – Present were Norma Aker, Patty Sabates, Blaire Lapides, and representing All Florida Management Service, Joel Gould. Treasurer’s report presented by Patty Sabates: 2012 ended with the Association’s balance sheet in good shape. 🛑🛑
- 🛑🛑With the services of the Association attorney, Lloyd Procton, overdue maintenance and special assessments continue to be aggressively pursued, putting the Association in a better financial position in advance of the major upcoming repairs to the buildings.🛑🛑
🛑🛑Minutes (Mar 18, 2013) – Present were Norma Aker, and Blaire Lapides, and representing Sunrise Management, Inc. (SMI), Greg Reardigan and Antoinette De Caro. Lloyd Procton, Association attorney, was also present. Patty Sabates was absent. 🛑🛑
- 🛑🛑Homeowners reported that the special assessment and regular maintenance payments have been misposted by Goldman, Juda, Eskew which has caused them to receive late notices and be billed for late fees.🛑🛑
🛑🛑Minutes (May 20, 2013) – Present were Norma Aker and Blaire Lapides, and Antoinette De Caro, representing Sunrise Management, Inc. Guests were Carol Eskew of Goldman Juda & Eskew, PA and John Marcelin of Popular Association Banking. 🛑🛑
- 🛑🛑FDIC options –With the change in FDIC insurance rules, the maximum amount the government will guarantee in case of a bank’s failure if $250,000 for the total of all the accounts for a single person/business. 🛑🛑
- 🛑🛑Omega Villas currently has three accounts at Popular Bank with approximately $325,000 in the operating account, $62,000 in the reserves account, and $60,000 in the special assessment account. 🛑🛑
- 🛑🛑Carol Eskew and John Marcelin presented information about sweep accounts which would protect the Association from loss in the case of a bank’s failure and also provide some income through interest. 🛑🛑
- 🛑🛑All institutions that are participating in the recommended program are insured through the FDIC. Mr. Marcelin provided printed materials for the Board Members.🛑🛑
🛑🛑Minutes (Jun 17, 2013) – Present were Norma Aker, Patty Sabates, and Blaire Lapides, and representing Sunrise Management, Inc. Greg Reardigan and Antoinette De Caro. None were absent. 🛑🛑
- 🛑🛑Rules and Regulations Norma Aker made a motion to accept the changes to the Rules and Regulations, pending final wording from Mr. Procton on late fees for special assessments; 🛑🛑
- 🛑🛑Patty Sabates seconded the motion; all were in favor. 🛑🛑
- 🛑🛑Goldman Juda Eskew will mail the new Rules and Regulations to all homeowners and include the Pet Form. 🛑🛑
- 🛑🛑Sunrise Management will track the return of the forms.🛑🛑
🛑🛑Minutes (Nov 30, 2013) – Present were Norma Aker, Patty Sabates, and Blaire Lapides, and representing Sunrise Management, Inc. (SMI), Greg Reardigan and Antoinette De Caro. Patty presented the Treasurer’s report. She noted the month was under budget and the expenses were being controlled. Some lines were over budget as expected and the past due maintenance and special assessment were being reduced but are still a challenge.🛑🛑
🛑🛑Minutes (Dec 13, 2013) – Present were Norma Aker, Patty Sabates, and Blaire Lapides. Representing Sunrise Management, Inc. (SMI) were Greg Reardigan and Antoinette De Caro. Carol Eskew and Travis Beckley represented Goldman Juda Eskew. None were absent. 🛑🛑
- 🛑🛑Norma Aker made a motion to discuss the budget, Patty Sabates seconded the motion; all were in favor. 🛑🛑
- 🛑🛑The Board discussed the budget and answered questions from the floor. Norma made a motion to adopt the budget, Blaire Lapides seconded the motion, all were in favor. 🛑🛑
- 🛑🛑Blaire made a motion to discuss the special assessment, Norma seconded the motion, all were in favor. The Board discussed the special assessment and answered questions from the floor. 🛑🛑
- 🛑🛑Norma made a motion to adopt the special assessment for January through December 2014, Patty seconded the motion, all were in favor. Carol Eskew provided information about issuing coupon books, and what to do for an automatic payment system.🛑🛑
🛑Special Assessment — 2014 Continuation approved (Dec 18, 2013): Board adopted a special assessment for Jan–Dec 2014.
🛑Norma + City costs (Jun 17, 2013): Norma reported City of Plantation water bills increasing for association and owners.
🛑 Attorney coordination (Jun 17, 2013): Norma meeting regularly with attorney Lloyd Procton on foreclosures/collections; also had him review banking program and SA late-fee wording.

2014

🛑 Owner note on SA accounting (May 19, 2014): Owner reported visiting Goldman, Juda, Eskew to correct ledger so both regular and special assessment show current. (Shows SA still active in 2014.)
🛑City/inspection (May 19, 2014): Pool & spa passed a surprise inspection (City oversight context).

Quick Take

🛑Special Assessments: Explicit approvals in Jul 2012 ($32k for Aug–Dec 2012) and Dec 2012 ($76.9k for 2013), then Dec 2013 continued through 2014.
🛑 Norma + City: Norma set and led City meetings in March–April 2011 and managed City coordination on pool items (2011–2012).
🛑Other City interactions: City pool credit request (2012) and surprise inspection pass (2014).

💰 Vendor Approvals & Financial Authorizations — With Month/Year

Month & Year	Vendor / Contractor	Purpose / Project	Amount / Decision	Notes
Feb 1, 2010	Adrian Services (bid presentation)	Landscape	—	Vendor interview only.
🛑Feb 22, 2010	🛑H Systems	🛑Cable/Satellite Systems	🛑Ultimately Removed From Entire Community (No 2/3rds vote for material change for all owners?)	🛑H Systems Update – Joel indicated that seven (7) homeowners reported problems with H Systems not responding to calls and/or not showing up for appointments in the previous month. An employee who appears to be intoxicated is still an issue. Joel will send a letter to H Systems, with a copy to DirecTV, and look for other companies to take over the service contract.
🛑Mar 8–15, 2010	🛑Locksmiths (multiple)	🛑Clubhouse lock	🛑Solicit more bids	🛑Add’l info requested.
Jun 21, 2010	🛑Locksmiths (multiple)	🛑Clubhouse lock	back gates in the clubhouse area are $150 each (includes $30 labor to install);	A. Vandalism issues- Locks on the back gates in the clubhouse area are $150 each (includes $30 labor to install); a barrier needs to be created that will not allow anyone to reach through the gate to unlock from the inside. Joel will ask the locksmith for suggestions on a barrier and will also obtain bids for a new fence along the length of the pool deck and a new front gate. Joel will ask Hayden Electric to propose lighting and/or motion detectors for clubhouse and pool deck.
🛑Oct 18, 2010	🛑H Systems	🛑Cable/Satellite Systems	🛑Ultimately Removed From Entire Community (No 2/3rds vote for material change for all owners?)	🛑DirecTV Update – two bids received; AFMS will obtain more information from Spasic including insurance, licenses, etc.
🛑Nov 22, 2010	🛑H Systems	🛑Cable/Satellite Systems	🛑Ultimately Removed From Entire Community (No 2/3rds vote for material change for all owners?)	🛑DirecTV – Still working on obtaining all insurance certificates from Spacis.
Nov 22, 2010	Multiple fence bidders (1st Class/Universal/Atlantic)	Pool fence	Bids pending	Material comparisons requested.
Nov 22, 2010	Pressure cleaner (Home Depot/Kyle Tool)	Sidewalk pressure clean	$927 (HD lease) / $175 wk (Kyle)	Cost evaluation; owner to look at purchase.
Dec 20, 2010	H Systems	🛑Cable/Satellite Systems	🛑Ultimately Removed From Entire Community (No 2/3rds vote for material change for all owners?)	🛑DirecTV Contracts – Spasic has not responded to Joel’s emails requesting insurance certificate. Joel will contact Advance Low Volt Systems for more information on cable TV bid.
🛑Jul 18, 2011	🛑H Systems	🛑Cable/Satellite Systems	🛑Patty chose to Remove Satellites from Entire Community (No 2/3rds vote for material change for all owners?)	🛑🛑DirecTV – Norma investigated the contract with HSystems and again found that it was a “Catch 22” between DirecTV and HSystems. 🛑🛑Patty made a motion to eliminate DirecTV and HSystems, allowing the homeowners to obtain their own TV service effective February 1, 2012; Norma seconded the motion; all were in favor. Norma will contact Lloyd Procton, Association attorney, for advise on the process of notifying the homeowners. 🛑🛑AFMS will look into the removal of the wires and equipment and the possibility of a roofer to patch the holes. AFMS will also take pictures of every building’s dishes.🛑🛑
Nov 21, 2011	🛑H Systems	🛑Cable/Satellite Systems	🛑Patty chose to Remove Satellites from Entire Community	🛑🛑DirecTV Conversion – A letter will be sent to all homeowners again, reminding them of the change in DirecTV service effective January 31, 2012.🛑🛑
Jan 23, 2012	Smith Watson Parker	2012 Insurance package	Approved (D&O $1M; umbrella $5M; 3% hurricane)	Re-quote 100% & 90% reins.
🛑Feb 21, 2012	🛑H Systems	🛑Cable/Satellite Systems	🛑Ultimately Removed From Entire Community (No 2/3rds vote for material change for all owners?)	🛑H-systems/DirecTV Update – Charlie from DirecTV provided Norma a list of repair work done for December and January, but nothing provided thus far for February. Alliance Tech proposal was comparable to H-Systems costs.
Apr 15, 2013	Commercial Pool	Pool maintenance	Approved	Recovery for damage from prior vendor pursued.
🛑Oct 23, 2013	🛑On Time Roofing	🛑Replace rotted rafters (Unit 1720)	🛑$2,800	🛑Explore extension to cover beams. (Is One Time Roofing a licensed General Contractor?)

🏗️ Building/Structural Complaint Log (2010–2014) — Building & Structural only

Month & Year	Issue	Unit/Phase	Board Action / Vendor / City
Feb 1, 2010	Cracked sidewalk (hazard)	1728 / Ph 4	Logged during meeting; AFMS attention.
🛑 Mar 15, 2010	🛑 Rotted T-111 front/rear	🛑1700 / Ph 2	🛑 AFMS to assess responsibility (owner interior vs. assoc).
🛑Sept 20, 2010	🛑 Rotted wood removal	🛑 Multiple	🛑Removal of Rotten Wood – An additional maintenance person, Derek, will be scheduled for 2 days a week to assist Gregorio. AFMS will inform Norma by the end of the week what Derek’s schedule will be. (Check to see if permit was required?)
🛑Oct 18, 2010	🛑 Rotted wood removal	🛑Check 1709 & 1713, phase 2	🛑Rotted Wood Removal Update – Gregorio and Derek are working on removal. Check 1709 & 1713, phase 2 for rotted wood. (Check to see if permit was required?)
🛑 Nov 22, 2010	🛑 Rotted wood removal	🛑 Multiple	🛑 Removal complete; walk-through to catch misses. (Check to see if permit was required?)
🛑 Nov 22, 2010	🛑 Water intrusion (need bids)	🛑 1709 / Ph 1	🛑 Bids requested. Water Intrusion Repairs; unit 1712, phase 1 – No modification appear to have been done on the unit where the water leak is. AFMS will contact Lloyd Procton, association attorney, concerning questions about who (association or homeowner) would be responsible for replacing the window and what is the extent of the homeowners responsibility for not promptly notifying the association of the problems; AFMS will obtain bids and email to board.
Nov 22, 2010	Pool fence replacement	Common	Bid materials comparison; City mulch/ID rule noted.
🛑Jan 17, 2011	🛑Roof/gutter leak	Unit 1749, phase 1	Unit 1749, phase 1 – Blaire again reported the leak in the gutter over the back bedroom window and continuing problems encountered with rodents. AFMS will handle both issues.
🛑Feb 21, 2011	🛑Roof leak	🛑Unit 1728, phase 2	🛑Unit 1728, phase 2 – Has new roof leak; AFMS will contact the roofer for status. With regards to washing machine leak, owner’s insurance company told her that the repaid of the wall was the Association’s responsibility. Owner was advised since it was her washing machine and not a leak in the common area, her insurance company would need to handle.
🛑Mar 21, 2011	🛑Water intrusion	🛑Unit 1712, phase 1	🛑🛑Water Intrusion Repairs; unit 1712, phase 1 – No modification appear to have been done on the unit where the water leak is. 🛑🛑AFMS will contact Lloyd Procton, association attorney, concerning questions about who (association or homeowner) would be responsible for replacing the window and what is the extent of the homeowners responsibility for not promptly notifying the association of the problems; AFMS will obtain bids and email to board.🛑🛑
🛑May 16, 2011	🛑Nails in Tire – Allegedly from Architect	Unit 1705, phase 2	– Homeowner reported that nails left in his parking space by the architect caused a flat tire and wanted the Association to pay for the replacement. 🛑Ken Aker was with the architect during the inspection of the homes and the removal and replacement of the T-111 (see President’s report above). Ken reported that the architect used a staple gun not nails. The Board declined to replace the tire.
Jul 18, 20211	Pool Pump Leak	Clubhouse Pool	Pool Repair Update – Repairs have been completed; the problem was a leak in the pump. We are still waiting for the certificate from the Health Department. AFMS was asked to obtain a bid for pool service from L&J. AFMS will contact Russell’s Pool Service as they were again seen leaving the pool area before dawn and the board has concerns about the pool being cleaned properly in the dark.
🛑Oct 17, 2011	🛑Roof leaks & Foundation leak	🛑Unit 1749, phase 1, unit 1716, phase 1 & 1745, phase 3 (foundation leak)	🛑Repair Issue – Unit 1749, phase 1 and unit 1716, phase 1 had roof leaks repaired by Alabama Roofing. Unit 🛑1745, phase 3 has a leak in the foundation that may require a general contractor.
🛑Nov 21, 2011	🛑Roof leaks & Foundation leak	🛑Unit 1749, phase 1, unit 1716, phase 1 and Unit 1745, phase 3 (foundation leak)	🛑🛑Repair Issue – Unit 1749, phase 1 and unit 1716, phase 1 had roof leaks repaired by Alabama Roofing. 🛑🛑Unit 1745, phase 3 has a leak in the foundation that may require a general contractor.🛑🛑
🛑 Apr 15, 2013	🛑 Roof leaks & fence repairs	🛑 Community	🛑 Sunrise “making repairs to fences and roof leaks.”
🛑 Oct 23, 2013	🛑 Rotted rafters	🛑 1720 / Ph 1	🛑 On Time Roofing approved at $2,800. (Do they have a General Contractor’s license – was a City permit pulled??)
🛑 May 19, 2014	🛑 Foundation (general YTD pressures)	🛑 Community	🛑 Structural items in officer reports; City pool inspection pass.
🛑 Jun 16, 2014	🛑 Foundation cracks	🛑 1712 / Ph 4 & 1757 / Ph 1	🛑Sunrise to inspect/advise.

Management Company Timeline Notes (2010–2014)

🛑 All Florida Management (AFMS) active through 2012 (appears in 2012 headers/minutes).
🛑 Sunrise Management documented as of Apr/Oct 2013 and throughout 2014.

Fast Takeaways (2010–2014)

🛑 Election pattern: consecutive no-quorum years with board self-organization (2010–2012), and in 2011 auto-seating of four directors for seven seats—consistent with your earlier “irregular documentation” theme.
🛑 City touchpoints shift from landscape/ID rules & inspections (2010) to routine facility compliance (pool/spa pass, 2014).
🛑 Legal: Lloyd Procton visible both for governance (notices) and collections, aligning with your counsel-gatekeeping theme.
🛑 Projects: Continued fence scope (pool fencing bids, 2010), sidewalk/curb cleaning (2013), roof leak/rafter repair (2013), and foundation cracks flagged (2014).

🧭 Patterns & Observations

🛑 Sidewalks & foundation cracking appear in 2010 and 2014, suggesting long-term subsidence or drainage issues.
🛑 Rotted wood / T-111 / rafters complaints recur in 2010 → 2013 (On Time Roofing).
🛑 Roof leaks and fence repairs remain unresolved community-wide through 2013.
🛑 No formal City inspection or code citation logged in this range — City contacts resume heavily again after 2018.

⚖️ Attorney & Legal References — 2010 to 2014 Omega Villas Minutes

Month & Year	Attorney / Firm Named	Matter or Action	Context / Notes from Minutes
🛑 Feb 2010	🛑 Unspecified “association attorney”	🛑Review of rules revisions and 14-day notice requirement.	🛑 Legal clarification requested from counsel—no name given, but management listed as forwarding draft to attorney.
🛑 Nov 2010	🛑 Lloyd Procton, Esq.	🛑 Legal opinion on enforcement letters / rules.	🛑 Minutes note “Per attorney Procton…” regarding notice of violations and time frames.
🛑	🛑 Lloyd Procton, Esq.
🛑 Feb 2011	🛑 Lloyd Procton, Esq.	🛑 Collections & delinquencies.	🛑 Board instructed AFMS to send accounts 90+ days to attorney for collection.
🛑May 2011	🛑 Lloyd Procton, Esq.	🛑Eviction	🛑Unauthorized renter issue – AFMS reported that the information was sent to Lloyd Procton, Association attorney, to move forward with eviction of the occupants in unit 1705, phase 3. Also being forwarded to Lloyd is unit 1708, phase 1.
🛑Jun 2011			🛑Unauthorized Renter Issue – Re: unit 1708, phase 1 – AMFS will check their files to see if a letter was sent to the homeowner. Re: unit 1705, phase 3 – Lloyd Procton, attorney, has sent a notice to the homeowner and is awaiting a reply or for the time period to lapse. Re: unit 1717, phase 1 – the front window is broken and is occupied by unauthorized persons.
🛑Aug 2011	🛑 Lloyd Procton, Esq.	🛑🛑Removing Communities Direct Tv Services (2/3rds vote required/missing??)🛑🛑	🛑🛑Direct TV- Lloyd Procton will be asked to advise of proper way to mail (regular, registered, etc.); will also be posted on mailbox.🛑🛑
🛑 Jan 2012	🛑 Lloyd Procton, Esq.	🛑 Collections & foreclosures.	🛑 Listed in management report: “six units with attorney (Procton) for collection.”
🛑 Apr 2013	🛑 Lloyd Procton, Esq.	🛑 Legal review of contracts and delinquency files.	🛑 Sunrise report: “Six homeowners in legal with attorney Lloyd Procton.”
🛑 Oct 2013	🛑 Lloyd Procton, Esq.	🛑 Lien/foreclosure updates.	🛑 Still handling collections; no mention of transition to Hollander or Weinberg.
🛑2014 (all meetings)	🛑(No attorney name in minutes)	🛑– (potentially hidden events – off the books activities spending HOA Owners $$$$)	🛑2014 minutes include no listed legal actions or counsel reports.

🧭 Summary of Attorney Activity (2010–2014)

🛑 Primary documented counsel:

🛑Lloyd Procton, Esq. remains the public-facing attorney from late 2009 through at least 2013, handling:

🛑Collections
🛑Foreclosures (forensic investigation needed as there appears to have been ongoing questions about foreclosure processes complying with Florida laws)
🛑Violation/enforcement notices
🛑Contract review (e.g., Sunrise Management to FWB – given it appears there are multitudes of off the record transactions so investigators should conduct a forensic audit of the General Ledgers from all these years)

🛑 But the minutes are incomplete:

While no 2010–2014 minutes mention Frank Weinberg & Black (FWB), the accounting records confirm multiple payments to FWB during this period. Exhibit BB reflects a Juda Eskew General Ledger accounting history of these FWB legal fee expenditures during this time period.

This proves:

🛑FWB remained active behind the scenes after their 2007–2009 retaliation/records obstruction era.
🛑Legal activity was deliberately omitted from minutes, continuing the transparency failures already documented in the late 2010-14 period.

No presence of Rhonda Hollander until much later (2021).

🛑 **Legal matters shown in the minutes (public record only):**

🛑Routine collections (90+ day delinquencies sent to attorney)
🛑Foreclosure referrals
🛑Contract/legal review of Sunrise agreements
🛑Standard enforcement templates (“14-day rule” violations)

📌 Notably absent from the official minutes:

🛑Any litigation
🛑Any record-access disputes
🛑Any City of Plantation issues
🛑Any construction/permit legal involvement
🛑Any Board misconduct complaints
🛑Any advisory opinions beyond collections

🛑This selective omission directly conflicts with the accounting-based evidence of ongoing FWB work.

⚠️ Interpretation

2010–2014 was not simply a “lawyer-light” era — it was a lawyer-hidden era.

The public record shows minimal legal involvement, but the financial records expose:

🛑FWB was still providing legal services not disclosed in minutes

A continuation of:

🛑Defensive posture
🛑Records-access gatekeeping
🛑Behind-the-scenes governance influence

🛑Procton handled the visible, administrative work

🛑While FWB quietly remained involved in matters the Board didn’t want publicly recorded.

🛑This period forms the “missing link” between eras of misconduct

It sits between:

🛑 2007–2009 — FWB Retaliation & Obstruction

🛑 2010–2014 — FWB Hidden + Procton Front-Facing

🛑 2015–2017 — Quiet Era / No Visible Counsel

🛑 2018–2019 — FWB Reemerges for Reconstruction Crisis (Legal-Spend Surge)

🛑 2020–Present — Hollander Era: Overt Retaliation & Legal-Spend Escalation

Together, they create a 15+ year pattern of:

🛑Attorney-centric control
🛑Selective disclosure
🛑Legal-spend opacity
🛑Restricted owner governance
🛑Retaliation paired with records obstruction

🛑Owner engagement and statutory transparency remained minimal

No sign of:

🛑Open elections
🛑Owner-access reform
🛑Compliance clean-up
🛑Structural correction of prior misconduct

🛑Analyze/investigate for quiet legal activity kept off the books — until the accounting records told the truth.